Roving Regional Port Operations Officer, International Consultant level II, RB Dakar
World Food Programme
🚩 Vacancy Announcement n°: 827184
📢 Job Title: Roving Regional Port Operations Officer, International Consultant, Level II
✨ Contract type and Grade: Regular Consultant Level I (Full time)
📧 Duration:06 months
✅ Unit / Division: Supply Chain
📍 Duty Station: Regional Bureau Dakar, Senegal
⏰ Closing date: 28th May 2023
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
BACKGROUND AND PURPOSE
To plan and coordinate WFP shipping operations throughout west and central Africa including the activities of external contracted organizations to ensure the provision of cost-effective shipping services and that set objectives are achieved in full.
To provide specialized expertise and/or supervise staff performing standard logistics/supply chain processes and activities in various WFP port operations
ACCOUNTABILITIES / RESPONSABILITIES
Under the direct supervision of the Regional Logistics Officer, the Port operations officer will be responsible for the following:
- Oversee WFP Western Africa port operations, identify areas of improvement for active ports receiving WFP consignments (break bulk, bulk, and containerized shipments) and put in place proper processes and procedures for newly activated ports
- Set up a system for information collection and dissemination on ports / shipping in the region, including but not limited to, gathering as much information on potential transport delays through to destination/port congestion, new infrastructure, processes and procedures, new actors, or new services.
- Coordinate with WFP Vessel Agents/Port Authorities in the region for prompt berthing and smooth load/discharge operations.
- Be available to aid/assist in operational accidents and unexpected events
- Liaison between ship’s crew and shore resources to ensure max efficiency of cargo operation
- Oversee that proper documents are received and submitted to local Authorities prior to vessel arrival to ensure no delays in cargo clearance and vessel loading/discharging arrangements.
- Liaise with WFP's cargo superintendent company and/or Vessel's port representatives prior to vessel arrivals to protect WFP interests during vessel operations and to ensure full cargo quantity in good condition is always loaded/ discharged.
- Review and be aware of WFP Superintendence arrangements to ensure adequate measures are in place for commodity quality control and any immediate actions can be taken to always safeguard the commodities and WFP interest.
- Ascertain logistics reporting and monitoring of dispatches and deliveries and quality control, if required.
- Monitor the performance of WFP contractors and report on their performances.
- Report daily to the Head of Logistics and SCOS/SCOL at Headquarters on vessel load/discharge and all relevant related information.
- Report immediately about loss and damages. Documentary support of such damages to be sent to the SCOS and SCOS in the Headquarters. Intervene in cases of damaged cargo and arrange for adequate inspections, sampling, testing and final settlement of disputed cargoes.
- Participate in the development of further improvements in procedures, documentation, and reporting of the WFP Operation.
- Inspect and monitor port warehouse activities and condition. Check stack count, stock rotation, cleanliness, insect control, roof condition etc. to ensure safe keeping of commodities in storage.
- Ensure proper port/country/WFP procedures are strictly adhered to when disposing of spoiled commodities to avoid legal fines and/or penalties.
- Provide advice on Shipping related matters to WFP staff in country during his/her assignment. Ensure the staff is properly briefed on the Standard Port Operation procedures and responsibilities of WFP Vessels/Stevedores/Superintendents and Forwarding Agents with clear understanding on the points where risk is transferred.
- Keep shipping files in good order. Collect the tally and other related documents to the discharging operations. To do a proper tracking and recording of all incoming/outgoing WFP consignments and vessels.
- Assure a correct recording and timely submission of the Statement of Facts.
- Assure a proper loading/unloading operation and a correct stowage of the cargo on trucks/railroad wagons and storage in the warehouses;
- Follow up the rules and procedures described in the WFP Logistics Manual;
- Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, Letter of Protest etc. are submitted/accepted correctly as per C/P, and communicated to SCOS in timely manner.
- Perform any other related duties, if required or assigned by immediate Supervisor
An advanced university degree (Master's degree equivalent, BAC+4/5), recognized by https://www.whed.net/home.php OR completion of a Superior certification from a Maritime Institution, preferably in transport economics, with relevant logistic qualifications or extensive logistics experience in port and shipping operations OR a first university degree (Bachelor's degree equivalent, BAC+3) in the same disciplines with additional years of experience.
At least 5 years of postgraduate professional experience in Port and International Shipping Operations.
Desirable Knowledge and Skills/experiences
- Familiarity with international commodity trade practices;
- In-depth knowledge in port operations and technology, cargo and shipping documentation, C/P interpretation, and shipping business;
- Ability to plan and organize the work and to meet strict deadlines;
- Proven negotiation and organization skills;
Fluency (level C in reading, writing and speaking) in English and French.
Deadline for application: 28th May 2023
WFP Value Proposition
- Meaningful and impactful careers - Our day-to-day work makes a difference in the lives of the people we serve.
- Continuous learning and training - We provide learning tools for our staff to continually develop their careers.
- Multicultural and stimulating working environment - We encourage gender and cultural diversity to make our teams stronger.
PLEASE READ THIS BEFORE YOU APPLY
- All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
- No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
- Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
- Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
- WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
- WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.
Special Notice on WFP RBD office relocation:
WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.
Before you apply, please confirm that both (i) your online profile and CV are accurate and up to date, (ii) your CV should include your employment history, academic qualifications, and language skills.
Something looks off?