Logistics Officer (Funds Management & Invoices) NOA - Douala
World Food Programme
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WHO WE ARE?
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.
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To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.
WFP Cameroon is part of the Country Offices in the Regional Bureau for Central and West Africa (RBD) facing multiple humanitarian crises that simultaneously aggravate existing socio-economic vulnerabilities in the country. The fragile security situation in the Northern part of the Country, a protracted refugee operation in the East and crises in the Northwest and Southwest regions has left millions of people vulnerable to food insecurity. WFP provides a key emergency response component of the Humanitarian Response Plan through regular food and sustainable development assistance to part of the food insecure and vulnerable people in the country. With the launch of the second-generation strategic plan, it is imperative to obtain the optimum capacity of staff, partners and beneficiaries given the precarious humanitarian situation and importance of delivering efficient and quick support. This role further described below, will contribute to the World Food Programme's mission in Cameroon to Saving Lives, Changing Lives.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Oversee funds management activities and ensure adequate funds commitment and utilization procedures are fully implemented in Douala corridor.
2. Ensure continuity of operations in the corridor and mitigate risk through adequate budget planning and timely request of needed funds to beneficiaries’ countries (Cameroon, Chad and RCA).
3. Establish an appropriate funds management approach in the corridor and ensure that any regular services are engaged without corresponding funds being committed through a Purchase Order in the system.
4. Review monthly the corridor budget consumption, provide analytical reports to the supervisor on actual expenses vs. funds committed and provide justification on any outstanding balances.
5. Ensure overall transactions captured in the system are accurate and liabilities and assets are accounted for at any given point in time.
6. Ensure IPSAS compliance through monthly monitoring of open logistics Pos, on time creation of Logistics SES, Invoice processing and payment.
7. In collaboration with the other units in the office, identify operational bottlenecks that are impacting funds management & invoicing and propose solutions.
8. Coordinate with finance unit and to ensure Invoice Tracking System (ITS) is fully used and all invoices in the system are paid within 30 days.
9. Share disputed invoices or non-compliant invoices with the supervisor and if agreed, prepare justification and return these invoices to the service provider with clear rejection reasons.
10. Maintained appropriated invoice filing system along with all the signed copy of the waybills or any proof of services rendered
11. Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of funds management.
12. Organize regular meetings with different vendors or stakeholders to discuss challenges and issues to be addressed.
13. Other as required.
QUALIFICATIONS AND KEY REQUIREMENTS
- Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
- At least one (1) year or more of postgraduate professional experience in a relevant field of work, preferably in Logistics Management.
- Fluency (level C) in English or French language (written and oral).
- Intermediate knowledge (level B) of a second official UN language: English/French. (Other WFP working language) would be an asset.
WFP LEADERSHIP FRAMEWORK
|Leads by Example with Integrity||Drives Results and Delivers on Commitments||Fosters Inclusive and Collaborative Teamwork||Applies Strategic Thinking||Builds and Maintains Sustainable Partnerships|
|Lives the WFP values and shows humanity and integrity by role modelling care for others||Delivers on commitments and adapts readily to change||Is inclusive and collaborative, and contributes to a culture of learning and personal growth||Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things||Builds and nurtures external partnerships and collaborates with partners to deliver common objectives|
|Capability Name||Description of the behaviour expected for the proficiency level|
Supply Chain Management and Optimization
|Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.|
|Planning, Project & Resource Management||Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.|
|Information Management & Reporting||Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.|
|Market Analysis, Contracting and Operational Execution||Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.|
|Warehouse and Inventory Management||Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.|
|Technical Assistance and Coordination||Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.|
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
TERMS AND CONDITIONS
- Contract Type : Fixed-Term - FT
- Unit : Logistics
- Duty Station : Douala; Cameroon
DEADLINE FOR APPLICATIONS
Application Deadline: Wednesday, 31st May 2023 (11:59 PM UTC+1)
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
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