Special Assistant Consultant
World Food Programme
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
Job Title: Special Assistant Consultant
Type of Contract: Regular Consultant
Division: Security Division
Duty Station (City, Country): Rome, Italy
Duration: 11 months
BACKGROUNG AND PURPOSE OF THE ASSIGNEMENT:
Over the past few years, the United Nations World Food Programme (WFP) has responded to an unprecedented level of emergencies, many in high risk areas, while maintaining ongoing operations. The Security Division, under the framework of the UN Security Management System, ensures these operations consider the safety and security aspect of its staff, facilities and assets. The current operating context demands more agility and greater support and services from the Division. This increased demand puts both pressure on the organization as a whole, as well as the need for greater efforts in ensuring the safety and security of these operations.
The Security Division relies on timely, accurate, comprehensive and relevant security-related data and information to support WFP operations and decision-making. Communicating this information to the right audience in the most accessible manner is important to ensure that the appropriate message is conveyed and action is taken. This requires improved processes and methods to manage and retrieve this information more effectively and efficiently to provide support to Regional Bureaux and Country Offices for effective security risk management. In addition, the sharing and management of knowledge and the dissemination of lessons learned and best practices would contribute in enhancing the support of the Security Division to WFP operations.
1. Support the Security Division Director in the coordination of cross-cutting issues across the Division:
- Identify all matters requiring the personal attention of the Director; assist in formulating options to address corporate and divisional matters and ensure appropriate follow-up.
- Coordinate the preparation of background briefs, talking points and other written outputs for senior management, internal and external audiences.
- Provide quality control of SEC products and deliverables from a communication and branding perspective.
- Assist the Director in high level events and spot internal and external visibility opportunities for SEC.
- Support the director and the whole division in championing the new revamped vision of security, bridging the gap between field and HQ and acting as liaison between management and field personnel (facilitator role).
2. Design and coordinate communication initiatives for greater visibility and understanding of Security both internally to WFP and externally at inter-agency level.
- Represent SEC and take part at the working group at IASMN - Inter Agency Security Management Network level.
- Support the capacity building in communication and information management across the security workforce through the design and delivery of global workshops.
- Develop security key messages for internal and external events, aligned to vision, strategic objectives and divisional priorities (presentations, OED taskers, external NGO meetings, IASMN).
DELIVERABLES AT THE END OF THE CONTRACT:
- The Director is supported in her day-to-day work and responsibilities.
- The Security Division speaks consistently and with one voice to senior leaders.
- Has supported complex projects and operational activities that maintain security operations functions and feed into overall strategic aims.
- Has gained experience in an emergency response and high risk operational capacity
- Has provided direction and instruction to more junior staff members within area of expertise
QUALIFICATIONS AND EXPERIENCE REQUIRED:
Education: Advanced university degree in Security Management, International Relations, business, communications, information sciences, social sciences or other relevant field, or first university degree with additional years of related work experience.
Experience: Experience in drafting reports and correspondence is required. At least 1 year of United Nations experience is required. Experience working in emergency context is desirable. Additional work experience is desirable.
Knowledge and Skills:
- Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective communications strategies and programmes.
- Knowledge and understanding of Security Risk Management is desirable.
- Experience in the effective use and management of Office 365 tools (Teams, SharePoint Online, Planner, Power Automate, etc).
- Experience in data formatting and proficient use of data visualization tools is desirable.
- Good analytical abilities, both quantitative and qualitative: ability to perform advanced analysis in excel and produce high-quality written materials, including PowerPoint presentations as well as text documents.
- Collaborative spirit to liaise with a wide range of people at all levels and across different cultures, with credibility and diplomacy.
- Time management skills with an ability to plan ahead, anticipate requirements, problems and obstacles, and an ability to juggle competing priorities successfully, and to work on tight deadlines.
- Self-motivated and can work with a certain degree of autonomy and/or in a team.
- Detail-oriented with a client-oriented and user-centric approach in solutions.
Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).
Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Something looks off?