Budget & Programming Officer_CST_Antananarivo
World Food Programme
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Title: Budget and Programming Officer
Duration of Assignment: 11 months
Contract type and grade: Consultant - CST II
Unit: Budget and Programming
Duty Station: Antananarivo/ Madagascar
Following this recruitment process, a roster of qualified candidates could be put in place to fill any positions with the same profile at the same or lower grade.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This position is found in Madagascar Country Office in Antananarivo, and report to the Country Director or the designate.
Job holders typically operate across an assigned area. They work independently, using technical knowledge and experience to analyse data, prepare reports, provide advice and solutions to problems, and identify opportunities for improvements.
JOB PURPOSE
To lead budget and resource analysis and programming activities and/or provide technical support in HQ/RBs, partnering with senior management to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Participate in the development and implementation of plans, policies and procedures for budget and programming activities (including PSA, Management Plan, Project budget, extra budgetary, ensuring that objectives are achieved in compliance with corporate, regional and functional strategies.
2. Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
3. Monitor and provide advice on actions related to project closure and resource transfer.
4. Monitor and provide advice on fund utilisation and advance financing, loan and borrowing, repayment and refinancing arrangements; alerting Country/Regional Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.
5. Monitor and manage the resource pipeline to maximise operational effectiveness, adhering to standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
6. Contribute to the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility, and provide information and advice to guide HQ/RB decision-making when multiple projects compete for the same stock.
7. Ensure correct budget and project documentation is created, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
8. Coordinate and prepare accurate reports, to provide consistent information for stakeholders, and to identify trends/issues and propose solutions that support decision-making by senior management.
9. Analyse data and propose well-researched ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
10. Build capacity of WFP staff in budgeting, fund management and operational planning, through preparing and delivery training, coaching, guidelines and manuals.
11. Represent the unit at internal meetings/committees/working groups as required, in order to contribute to discussion of key issues from a budget and resource programming perspective.
12. Manage junior officers/staff to ensure appropriate development and enable high performance.
13. Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of financial risks.
14. Other as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Compliance | Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses and mitigate risks to mission-critical WFP operations. |
| Performance Budgeting, Reporting and Analysis | Manages budget, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability. |
| Resource Management | Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Supply Chain and Operations Knowledge | Demonstrates thorough understanding of WFP programme and financial policies, business processes and applies these in the implementation or support of WFP programme interventions |
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Experience: At least five (05) years of postgraduate professional experience.
Language: Fluency (level C) in French and an Intermediate knowledge (level B).
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has experience translating operational requirements into financial information.
• Has experience preparing budgets and reports for management.
• Had produced consolidated pipeline information, budgets, supply chain and operational plans.
• Has experience in reviewing plans and budgets.
DEADLINE FOR APPLICATIONS: 22.11.2023
QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.