WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Opening date:14th November 2023 Closing date:27th November 2023
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
KEY ACCOUNTABILITIES (not all-inclusive)
• Draft official correspondence with Government Authorities to facilitate issuance of relevant permits, licenses, clearances and guarantees - where necessary – in accordance with existing protocols.
• Process entry visas, residence permits and work permit to facilitate entry, stay and work inside Somalia by non-Somalia nationals. Ensure the relevant visas and permits are renewed promptly.
• Brief international personnel on general administrative matters pertaining to residency in Somalia, including shipment of personal effects and protocol procedures.
• Process necessary customs documentation to facilitate import and export of WFP official cargo and shipment of personal effects for international staff, where necessary.
• Follow up with customs authorities and officially contracted Clearing & Forwarding agents to ensure incoming shipment is handled and stored promptly to avoid accumulation of demurrage charges.
• Coordinate and manage protocol-related matters, including arranging meetings, visits, and ceremonies for senior officials, diplomats, and other high-level guests.
• Serve as the primary point of contact for diplomatic missions, government agencies, and other external partners on protocol matters. Foster positive relationships and effective communication with host government officials, local authorities, and relevant stakeholders.
• Prepare official correspondence, reports, and briefing materials related to protocol matters. Maintain accurate records and databases of diplomatic contacts, official visits, and protocol-related activities.
• Perform any other related duties as required.
Education: Advanced Diploma in Business Management, Business Administration or another relevant field. Bachelor’s degree in relatable area is desirable.
Experience: At least Six (6) years progressive experience in Administration role with relevant experience in protocol, diplomatic services, or international relations, preferably within an international organization, embassy or UN system
Language: Fluency in oral and written communication in English and Somali.
Description of the behaviour expected for the proficiency level
Business Support Services & Reporting
Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
Internal Controls & Risk Management
Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
Specialised Knowledge in Administrative Services
Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.
TERMS AND CONDITIONS
1 year (initial)contract
WFP does not charge any application fees to candidates.
DEADLINE FOR APPLICATIONS
Closing date: 27th November 2023
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.